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Space Reservation Policies

Reserve a Room Managed by the Honors College

The Honors College has priority in the use of all spaces managed by the Honors College. Space managed by the Honors College may be reserved for academic/educational meetings and events hosted by UTSA colleges, departments, other UTSA offices, and registered student organizations that are unable to find space within their college, department, or the Student Union. Events at which UTSA students ONLY will be attending will be considered. No external requests or joint-sponsorship events/meetings will be approved. Space requestors must be a UTSA employee or student.

Policy Changes effective Fall 2019:

All requests for space use must fall between the normal hours of operation: Monday – Friday, 8 am – 5 pm. Events longer than 2 and 1/2 hours will not be approved.

*The Honors College does not have building attendants or staff to assist with academic technology, moving of furniture, or clean-up. Therefore, any events which may need these services will be denied and advised to request space elsewhere on campus.

Reservation Processing Policy:

  • Requests for space managed by the Honors College must be submitted 20 working days in advance of the meeting/event date.
    *Processing times may vary with Holidays and/or University Closures.
  • Reservations are accepted for the current semester and/or after the open reservation date for the following semester. Reservations for the following semester will not be approved until all Honors College events have been confirmed.
  • Requests must be submitted via RowdyLink. Visit https://www.utsa.edu/events/book-event/students-faculty-staff.html for more information. NOTE: Honors College reservations may not be reflected on the events page in RowdyLink. Therefore, availability may not be accurate and up-to-date.

Reservation request decisions are up to the discretion of the Honors College Leadership.

For questions, call the Honors College at (210) 458-4106 or email honors@utsa.edu.